Abstract Submission Guidelines

Abstract Submission Guidelines

General Submission Guidelines for paper / poster

Submission of an abstract constitutes a commitment by the presenting author to present if selected. This rule applies to paper, poster presenters.

  • All presenters are required to register for the Annual IROP 2026 Scientific meeting and pay all applicable fees.
  • No substitute presenters will be allowed. If the presenting author cannot attend the meeting, the paper or poster will not be presented
  • A financial disclosure must be completed and electronically signed by all presenters, co-presenters, authors, and co-authors submitting an abstract.
  • An author can submit multiple abstracts

How to use the online Abstract Submission System

  • The online Abstract Submission System allows you to create, edit, and submit abstracts. Your abstracts may be accessed from your user profile at any time.
  • It is recommended that you create a pre-written text document for pasting content into the submission fields; however, it is not required for entry.
  • At any point in the submission process you may choose to Save and finish later. This records your work and allows you to return later to make changes or additions and complete your submission
  • The review page will help you to reconfirm your abstract before submitting
  • Once you are completely satisfied with your abstract and have met all requirements for entry, you can submit your abstract by clicking the Submit abstract button on the review page
  • You must press Submit abstract when you have finished your abstract or your submission will not be evaluated by the Program Committee

Free Paper -Abstract submission guidelines

  • An author can submit multiple abstracts (as presenting author)
  • A free paper can have one presenting author and upto 4 co-authors
  • Abstracts are to be submitted online only. No abstracts shall be accepted as an email, Fax, Hard copies etc.
  • All abstracts undergo an evaluation process.
  • Free Paper duration is 5 minutes only.
  • No change in presenting author is allowed during Free paper final session.
  • Institution / hospital affiliation and doctor’s name in the title or abstract should not be mentioned and will lead to automatic rejection.

Abstract Structure
Type the details exactly as you would want to be printed in the abstract book programme

Abstract Title
The title of the abstract SHOULD NOT exceed 100 characters (including spaces).

Abstract body
The abstract body SHOULD NOT exceed 1000 characters (including spaces).

  • Study design
  • Purpose
  • Methods
  • Results
  • Conclusion

Add Presenting Author
At least one presenting author should be added. The chief author himself / herself can be a presenting author. It is the duty of the chief author to get consent from the presenting author before adding his/her name.

Add co-authors
A maximum of three co-authors can be added. If there are no co-authors, add the chief / presenting author itself as a co-author.

Specialties
Free papers are accepted in any of the following specialties

  1. ROP
  2. Other Pediatric Retinal Diseases

Electronic-posters (E-Posters)

  • An E-Poster is an electronic version of the traditional boards, and is displayed on monitor screens using Powerpoint slides. E-Poster may include text, figures, tables and images and NO video/animations
  • Selected E-Poster can be viewed any time during the conference. A specific time slot will not be required.

Guidelines for Electronic-posters Presentation
E-Posters should consist of a maximum of 8 Microsoft PowerPoint slides, including title slide and offering information on the following topics:

  • Introduction
  • Material and Methods
  • Results
  • Discussion
  • Use Times New Roman or Arial fonts
  • Use the first slide to show the title of the E-Poster and the authors information.
  • Font should be no smaller than 18 points
  • Maximum of 120 words on each slide
  • Use a plain background without patterns or dark colours.
  • Use clear headings and leave spaces between sections.
  • Pictures and graphics should be clearly labelled and described
  • Pictures and graphics should be of good quality.
  • Text should not be obscured by images
  • Remember that simpler posters are always more attractive and easier to read
  • Do not fit too much information on one slide
  • Correct spelling and punctuation make your poster more attractive and informative
  • E-Posters should contain no video clips/animation files
  • The file should be not more than 5 MB (more than this size, it will be rejected automatically)

Challenging Cases Submission should include:

  • Title: 150 characters max
  • Case Report: 1000 characters max briefly summarize the case to be presented.

Video submission Structured abstract should include

  • Title: 150 characters max
  • Synopsis: 1000 characters max- give a brief description of the video, highlighting the features
  • Time: up to 5 minutes—running time in minutes and seconds
  • Video: To be electronically submitted only, by the Abstract Submission closing Date ( No CDs/DVDs). You can send it online through www.dropbox.com / www.wetransfer.com / www.drive.google.com. Ensure that you share the file to support@numerotec.com mentioning your VT number and title of the video.
  • Important: The video presentation should be entirely in the video format. Powerpoint presentations with inserted videos are not accepted. Built in
    Audio as running commentary would be preferable. (Video format – mp4, within 500MB)